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Once they’re in PEX, you can easily code/tag transactions before they sync to Xero. They will then sync to Xero with the correct account, expense type, office, etc.
1
Log in to http://dashboard.pexcard.com/
2
Go to Business Settings > Tag manager
3
Click Add Tag.
4
Select Dropdown as the type.
5
Enter a name: Expense Account.
6
Optionally, add a description like “Expense Accounts”.
7
Check Enabled to make this tag visible on transactions.
8
Choose whether or not this tag is required.
  • If the “Required” checkbox is checked, cardholders must tag a transaction with it.
9
Click Save tag to finish.
  • The new tag will appear on the Tag Manager page.
10
Create one tag for each Xero field mapped to a PEX tag (like Expense Type, Office, etc.) following the same steps above.Once the tags are set up, you will also see them:
  • In the PEX Tag dropdown lists in connector setup steps.
  • On the PEX transaction details screen, so you and your Cardholders can tag transactions.
Last modified on April 22, 2026