- Credit Line - The total amount of credit extended to a customer by PEX. The Credit Line is the total amount available to be spent by the business per Statement Period.
- Current Balance - The sum of all settled transactions during the current Statement Period on a business or a cardholder. It does not include pending transactions.
- Available Credit - The remaining capacity for additional purchases for a business or cardholder. For a business, Available Credit is equal to the Credit Line minus any settled and pending transactions during the current Statement Period. For cardholders, Available Credit is the [Statement Period] Spend Limit minus any settled and pending transactions. Note that if there is no Available Credit at a business level, cardholders are no longer able to make further purchases regardless of their [Statement Period] Spend Limits or Available Credit. The sum of all settled and pending transactions across all cardholders of a business, cannot exceed the Credit Line amount.
- Statement Period - The time period for which the Credit Line is available. At the end of the Statement Period, repayment is due. On the last day of the Statement Period, a Same Day ACH transfer (from the linked external bank account) will be automatically initiated for the full Current Balance.
- [Statement Period] Spend Limits - Individual cardholders can have Spend Limits assigned which will limit their ability to access the entire Credit Line. The maximum Spend Limit for a cardholder is the full Credit Line. Multiple cardholders can have Spend Limits set to the full Credit Line. For example, if the business has 50,000 Spend Limit. If one cardholder spends 1,000 between all 4 of them. Spend Limits can be edited after card ordering by selecting the cardholder in the Cards section of the Dashboard, and then going to the Spend Rules tab.
Quick Start for Administrators
Understanding Credit Line and Spend Limits for Charge Expense Programs
Charge Expense combines a line of credit with all the functionality of the PEX platform. For qualified customers, employees can make card purchases immediately, and businesses can repay funds owed at the end of the statement period. Charge Expense differs from Prepaid Expense where an account needs to be pre-funded before cardholders can begin spending. Below are various components and definitions that are important to managing a Charge Expense program.
Some terms and definitions are unique to Charge Expense customers. These are defined below:
Last modified on April 22, 2026